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Singapore - HR Executive/ Officer (Maternity cover)

Human Resources
JR-336 Requisition #
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The Human Resources Executive (Generalist) is responsible for providing proactive support to the HR function within the Singapore office, to ensure that internal clients are serviced in a professional manner and in accordance with the firm's policies.  The role will have a focus both on a particular employee population/practices as well as office wide activities such as compliance.

This 8 months maternity cover role will ensure that HR processes are undertaken effectively, by applying an approach of continuous improvement to the maintenance and development of HR-related systems and processes.  This includes, where applicable, appropriate communication and cooperation with other Business Services Departments, with the objective of delivering an excellent service to the lawyers.

Key Responsibilities:

Regulatory Compliance

  • Manage COR and Practising Certificate applications and renewals
  • Manage EP applications and renewals
  • Co-ordinate CPD compliance incl record-keeping
  • Report as required to MOM and other regulatory bodies (e.g. for QFLP)
The Academy Training Coordination
  • Assist Partners/HR Manager in training needs analysis and planning
  • Co-ordinate Academy courses in Singapore: manage enrolments, session set-up and systems administration
  • Recruitment of roles up to Manager level including developing JDs/Ads, managing applications and scheduling interviews.
  • Interview candidates as appropriate
  • Agency liaison and agreements as required.
Workday Administration
  • System updates, new hire/ termination inputs
  • Leave administration
Employee on-boarding and off-boarding
  • Manage offer paperwork (produce and collect contracts, new-starters forms, etc.)
  • Ensure insurance and benefits enrolment
  • Coordinate relocation (i.e. shipping, flights and other assistance)
  • Liaise with Office Services, IT and K&I in relation to seating arrangements, Know Who, etc.
General HR Administration and Record-keeping
  • Maintain documentation (paper filing, sharepoint etc)
  • Provide HR Advice – provide 1st level advice for queries from partners and staff, escalating within the HR team appropriately
  • Manage HR related pages on the Intranet
Project Support
  • Provide support on projects and implementation within the business
Payroll back up as required

Skills & Experience

  • A minimum of five years' administrative experience within a professional services organisation.  Completed HR qualifications.
  • Excellent communication and interpersonal skills.
  • Strong problem-solving skills and a strong ability to navigate ambiguity
  • Good working knowledge of Excel, Word and Outlook. 
  • Ability to work under tight deadlines with a high level of accuracy.
  • A high level of energy and enthusiasm.
  • Ability to own tasks and manage independently.

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