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LUX - Legal Secretary - Paralegal Officer (Corporate department)

Legal Secretaries
19000037 Requisition #
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The Luxembourg Office has been a leading and respected player in the Luxembourg legal services market ever since. With around 80 lawyers and 9 Partners, the office has a very friendly atmosphere, and from the moment you arrive you’ll have the chance to make a real difference through the work you do. Luxembourg is also one of the world's leading financial centres for capital markets, private equity and investment funds, and offers the opportunity to work on transactions right at the cutting edge of the business and law.

As a legal secretary, you will provide administrative support for lawyers, and help with the day-to-day tasks involved in running a law firm:

  • Perform administrative tasks and support responsibilities (filing, printing, scanning and email support)
  • Type, edit, proofread, and finalize documents (share registers, EGM, proxies, auditors letters)
  • Telephone coverage
  • Coordinate travel arrangements, appointments, conferences and meetings
  • Coordinate client billing matters (opening files, preparing invoices, tracking payments)
  • Prepare expense report
  • Enter attorney time into billing system (timesheets)
  • Dealing with RCS (ordering documents / various filings, filings of annual accounts)
  • Coordination with banks, notaries, clients, administrations and other offices
  • Translation of documents (EGMs. emails, articles)
  • Organisation/helping with closings 


• 2 to 5 years of legal or executive secretarial experience within a law firm, a Big 4 or a large financial services structure, preferably in Luxembourg.
• Fluency in French and English. Any additional language skills (particularly in Luxembourgish and German) would be considered as an asset.
• Proficiency in the use of MS Word, MS Excel, MS PowerPoint and Outlook.
• Excellent organization, administrative and communication skills.
• Ability to adapt to changing priorities and work well under pressure.
• Strong attention to details.
• Flexible and ability to work as part of a team.
• Ability to maintain confidentiality.

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