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LUX - Experienced Legal Secretary

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Legal Secretaries
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JR-781 Requisition #

Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise.

 

The Luxembourg Office has around 115 lawyers including 10 Partners, and 50 business professionals.

 

Alongside world-class legal careers, Clifford Chance offers excellent opportunities in support functions that underpin its business operations. By joining us as Business Professional, you will help us to innovate in the way we deliver our services and enable us to run a successful, multinational business.  Business Professionals are an integral part of Clifford Chance and are critical to its success.

 

In order to reinforce our Administrative teams, we are looking to recruit an:

 

 

Experienced Legal Secretary

(Permanent Contract / full time or part time possible)

 

 

Your role

As a legal secretary, your day to day tasks will include:


General administration

o Take new initiatives to improve administrative processes of your department;

o   Monitor and manage email requests and calendar updates ;

o   Draft, edit, proofread, and finalize documents;

o   Support filing, printing, scanning and archiving of files.


Lawyer assistance

o   Monitor all Lawyer requests are treated in a timely and efficient manner and;

o   Propose new initiatives to improve Lawyer support when you identify a need;

o   Prepare Lawyers expense reports and assist with timesheets;

o   Organize and coordinate travel arrangements, appointments, conferences and meetings;

o   Assist for any ad-hoc requests.


Internal and external communication

o   Ensure telephone coverage for internal and external calls with the team;

o   Oversee drafting of internal emails (to be send on behalf of the Partners);

o   Pro-actively liaise with other departments in a professional manner to ensure smooth support to Lawyers.


Others activities

o   Initiate and take part in the "on the job" training of your junior colleagues;

o   Coordinate and participate in billing activities  : opening files, preparing invoices, tracking payments;

o   Ensure RCS recording and filling ;

o   Liaise and support other Business Professionals when needed (HR, Business Development, IT…).

Your profile

  • Bachelor's degree in administrative assistance or secretarial field
  • +5 years of experience in a similar position
  • Fluency in French and English
  • Excellent knowledge of Microsoft suite
  • Dynamic and pro-active attitude
  • Capacity to develop a trusted relationship with Lawyers and colleagues
  • Willing to train and guide junior members of the team
  • Ability to adapt to changing priorities and work well under pressure
  • Flexible and able to work as part of a team in a confidential manner

 

Our offer

  • Direct cooperation and exposure work with Partners and Lawyers in a prestigious and ambitious law firm
  • Day to day work in a collaborative and friendly administrative team
  • Possibility to develop your administrative and legal skills
  • Individualized induction training, on the job training with experienced secretaries from your team, and training opportunities all along your career

 

Please note that depending on your profile and past experiences, you will join one of our practice area (Tax, Investment Funds or Banking and Finance)

 

If you are interested in the above position, please apply online.

All applications are  treated as confidential.

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