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HKG - Human Resources Advisor (12 Month Fixed Term Contract, Maternity Cover)

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Human Resources
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190000MN Requisition #
The Hong Kong HR team would like to recruit a HR Advisor (Generalist) on a 12 month fixed term contact (maternity cover).

Lateral Recruitment
  • End-to-end recruitment of legal and business professional roles
  • Manage the recruitment process of fee earners and business services (including but not limited to advertising vacancies, coordinating interviews, liaising with line managers, and preparing offers for successful candidates).
  • Liaising with recruitment agencies on terms of business and collecting information on market remuneration packages.
Staff Movement
  • Manage new joiner onboarding from acceptance through to start date - ensuring all visas are obtained (if required), background checks completed and all queries are responded to
  • With the support of the HR Generalist, coordinate and conduct inductions (for all new joiners including secondees)

  • Prepare induction packs for new joiners/secondees

  • Prepare employment references as and when necessary

  • Set up personnel files for new joiners. Keep filing cupboard up-to-date

  • HR Administration related to their life cycle (probation, letters of employment, promotions, ad hoc queries)

  • Administrate leaving procedures including agreeing last employment date, resignation letters, any outstanding annual leave etc

Online Appraisal Process
  • Assist with the Online Appraisal Process (Objective Manager) for Fee Earners, Business Services, and Partners
  • Run regular status update/completion reports for appraisals
Salary Review Process
  • Assist the HR Generalist with the salary and bonus review for Fee Earners and Business Services
  • With support from the Reward & Benefit Executive, assist with Salary Benchmarking (Willis Towers Watson) for Fee Earners and Business Services
General
  • Liaise with the K&I team to update the HR policies on Intranet

  • HR Administration (ie. maintaining templates, filing, expenses)

  • Administering promotion of Associates/Senior Associates/Consultants for the HK office and the Asia Pacific region and coordinating distribution of letters accordingly

Regional HR Matters
  • Provide administrative support to Regional Head of HR & Development including but not limited to:

    • Partner related matters (ie. appraisals, feedback reports, remuneration packages, contracts, etc.)

    • Collating data and analysing statistics for the Asia Pacific region (ie. statistics, attrition rates, resource tables, headcount, etc.)

    • Prepares both routine and confidential correspondence, reports, presentations and other complex documents

    • Ad hoc matters
  • Minimum of 5 years experience in an HR Advisor role, preferably in a Law Firm
  • Strong interpersonal skills
  • Attention to detail, accurate typing skills
  • Ability to plan and prioritise appropriately
  • Possess proven organisational and administration skills.

  • Ability to produce results within tight timeframes and manage multiple projects simultaneously

  • Have strong problem solving and analytical skills

  • Have advanced Excel skills
  • Chinese language skills an advantage but not essential

  • You will be commercially aware and have knowledge of HR policies, structures, and strategy.

  • Strong influencing, communication and team working skills as well as proven ability to work on own initiative and be able to demonstrate credibly with people at all levels.

  • Experience of IT systems including Peoplesoft and I-grasp preferred but not essential required.

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